Effective Date: [27 September 2024]

Ample Inc. (“Company,” “we,” “us,” or “our”) respects your privacy and is committed to safeguarding the personal information you provide to us. This Privacy Policy outlines how we collect, use, protect, and disclose personal data in accordance with UAE data protection laws, including the UAE Federal Law No. 45 of 2021 on the Protection of Personal Data (PDPL), as well as other relevant regulations.
By engaging our accounting, bookkeeping, VAT services, corporate tax solutions, or visiting our website, you consent to the terms of this Privacy Policy.

1. Information We Collect

We collect both personal and business information that is necessary to provide our services in compliance with UAE laws. The categories of information we collect include:

a. Personal Information:
– Full name, address, email address, phone number.
– National identification numbers (e.g., Emirates ID, passport numbers, tax identification numbers).
– Financial data, such as bank account details, credit card information, and transaction history.

b. Business Information:
– Company name, business registration details, business address, VAT registration numbers.
– Financial records, statements, and tax-related documentation required for our services.

c. Other Information:
– Communications you send us, including inquiries, service requests, and any feedback provided.
– Information obtained through cookies or other tracking technologies on our website (see Section 7).

2. How We Use Your Information

We process personal and business information to provide services that comply with UAE legal and regulatory requirements. This includes:
– Delivering our accounting, bookkeeping, VAT compliance, and corporate tax advisory services.
– Preparing and submitting VAT returns, financial reports, and tax filings to the UAE Federal Tax Authority (FTA).
– Ensuring compliance with applicable laws, including tax, anti-money laundering (AML), and Know Your Customer (KYC) regulations.
– Communicating with you regarding service updates, compliance deadlines, and other relevant information.
– Improving our services and managing internal business operations.

3. Legal Basis for Processing Personal Data

In accordance with the UAE PDPL and related laws, we process personal information based on the following legal grounds:
– Performance of a Contract: To fulfill our contractual obligations with you.
– Legal Obligation: To comply with UAE laws, such as VAT and tax filing requirements, AML, and KYC.
– Legitimate Interests: For the purpose of improving our services, fraud prevention, and internal business management.
– Consent: Where applicable, we may seek your explicit consent to process certain personal data.

4. Disclosure of Information

We ensure that your personal data is treated with confidentiality. However, there are circumstances where we may disclose your information:
– Government and Regulatory Authorities: As required by UAE law, including the FTA, Ministry of Finance, or other governmental bodies.
– Service Providers: We may share information with trusted third-party service providers who assist us in delivering our services. These providers are bound by confidentiality and data protection obligations.
– Legal Compliance: In the event of a court order, subpoena, or legal requirement, we may be obligated to disclose your data.

5. Data Protection and Security

We take all necessary measures to protect your personal data from unauthorized access, alteration, disclosure, or destruction. This includes:
– Encryption of sensitive financial data during transmission and storage.
– Implementation of secure access controls to our internal systems.
– Regular security audits and compliance reviews to maintain high standards of data protection.
While we employ robust security measures, no system is completely secure. Therefore, we cannot guarantee the absolute security of your information but commit to notifying you promptly of any data breaches as required by law.

6. Data Retention

We retain your personal and business data only for as long as necessary to provide our services and fulfill legal or regulatory requirements. Once the retention period expires, we securely dispose of the information, unless a longer retention period is required by UAE law or in connection with legal proceedings.

7. Cookies and Website Data

Our website uses cookies and similar tracking technologies to improve user experience and analyze website traffic. Cookies collect information such as your IP address, browser type, and interaction with our website. You can manage your cookie preferences through your browser settings, but disabling cookies may affect the functionality of our website.

8. Your Rights Under UAE Law

Under UAE data protection laws, you have the following rights:
– Access: Request a copy of the personal data we hold about you.
– Correction: Request correction or updates to your personal data if it is inaccurate or incomplete.
– Erasure: Request the deletion of your personal data, subject to applicable legal and regulatory obligations.
– Objection: Object to the processing of your data under certain circumstances.
– Data Portability: Request the transfer of your data to another service provider in a structured, commonly used format.
To exercise any of these rights, please contact us using the details provided in Section 10. We may require you to verify your identity before fulfilling your request.

9. International Data Transfers

Ample Inc. primarily processes personal data within the UAE. If we transfer personal data to jurisdictions outside the UAE, we will ensure appropriate safeguards are in place in accordance with UAE law to protect your data during transfer.

10. Changes to This Privacy Policy

We reserve the right to update this Privacy Policy to reflect changes in our practices or to ensure compliance with UAE law. Any changes will be communicated via our website or directly to you, where applicable. The updated Privacy Policy will take effect from the date specified in the notification.

11. Contact Information

For any questions, concerns, or requests regarding this Privacy Policy or your personal data, please contact us at:
Ample Inc.
Email: info@ample.ae
Phone: +971-52-5622692
               +971-52-9564658